KAIROS is a team of AI departments that runs the office side of your HVAC company — answering the calls that land during the rush, renewing maintenance agreements before they lapse, following up every open quote, and asking every satisfied customer for a review — inside the tools you already use, with every consequential action under your approval. You keep homes comfortable. The paperwork moves anyway.
The installs get done and the furnaces get fixed. The money leaks around them: the no-cool call that rang out at 6 p.m. in the first heat wave, the maintenance agreement that lapsed in silence, the replacement quote nobody followed up. None of it needs more hours from you. It needs a workforce that never forgets.
The first heat wave hits and every phone in town rings at once. Your lines are full, the after-hours calls roll to voicemail — and a no-cool customer doesn't leave a message. They dial the next company.
With KAIROS: Revenue catches every inquiry the moment it lands, answers fast in your voice, and follows up until it's booked or closed — so the rush fills your board instead of your voicemail. You approve what's sent.
The agreement was the steadiest money in the business — until it expired and nobody sent the renewal. The customer drifts to whoever offers a tune-up first.
With KAIROS: Client Success tracks every agreement, opens the renewal conversation before the expiry date, and keeps your tune-up calendar full through the shoulder seasons.
The furnace is at the end of its life, the quote went out — and then nothing. No follow-up, because the techs are running calls and the office is you, at the kitchen table, at 10 p.m.
With KAIROS: Revenue follows up every open quote until it's a yes or a no, and flags the ones worth a personal call from you.
August is chaos and October is quiet. The slow weeks nobody filled with tune-ups and agreement renewals become the cash crunch you feel in February.
With KAIROS: Operations and Marketing work the quiet weeks ahead of time — tune-up offers to your past customers, renewals pulled forward — so the calendar fills before the phones go quiet.
The no-heat call you saved at 9 p.m. is the best marketing you'll ever do — and nobody asked for the review. The company with 200 reviews gets the call you should have had.
With KAIROS: Client Success asks every rescued customer for a review while the relief is still fresh, in your voice, and drafts your reply to each one.
Your likely #1 constraint
First lever:
The math on your answers:
An estimate built from your answers — not a promise, and not a quote. The $50 Discovery replaces estimates with your real dollar findings and a 90-day roadmap.
A salary, payroll, and a person who can quit in your busiest month — and still only one pair of hands for five jobs at once.
One more login that does one thing. The invoice still doesn't chase itself — and now you're the one moving information between tools.
Five departments working inside the tools you already use, governed by design: spending visible, every consequential action under your approval, and a human manager running the workforce on the managed plan. The office moves whether you're out on calls or not.
If Discovery doesn't find more than it costs, it's free. Your $50 Discovery credits in full on your first paid invoice. No contract — month to month.
Most vendors send an activity report: tasks run, hours logged. We send you the plan, scored — the levers from your roadmap, implemented, in order, and the one number your roadmap targets: moved, or not, with the reason. If we didn't do what the roadmap said, the report says that too.
Independent benchmark scores publishing here as measured. Internal scores refresh every Monday. Methodology open, hype closed.
Your data stays in your workspace. We never train on it, sell it, or share it. Delete your workspace anytime and your data goes with it — your information stays private, secure, and under your control.
Pulls overdue invoices, writes collection emails in your voice, tracks payment. Assemble a cross-department team in 30 seconds — Get Paid is the first one most HVAC companies switch on.
One meter for everything: 49 cents a completed task, 10% only of money that reaches you — or the same meter flat, unlimited. Every charge on a receipt you can audit.
See it work on your business — free. 100 real tasks, live, then it disconnects.
Your departments do real work on your actual business — draft-only, so nothing sends without your approval. First limit hit — 100 tasks or 7 days — it disconnects, totally. You keep the roadmap, every draft, and the receipt: each task, at $0.
Want the numbers from your live systems instead of the sandbox? Discovery — $50, read-only, real dollar findings. Free if it doesn't find more than it costs — and the $50 credits in full on your first paid invoice.
Start Free — 100 Tasks+ 10% only of money collected
49 cents a completed task. 10% only of money that reaches you.
Unlimited tasks — the same meter, flat.
Fair use: 2,000 standard tasks a month — roughly twice a heavy month for a business your size. Past it, work continues in our standard queue at no extra charge; your receipt will suggest the plan that fits.
Unlimited tasks + a human who answers for them.
Fair use: 7,500 standard tasks a month. Past it, work continues at no extra charge, and we right-size your plan with you.
You received $2,250 in collected outcomes this month. Our commission: $225.00 (10%). Task fees: $49.00. Total due: $274.00. You kept $1,976 of the value these tasks produced.
Just starting? Starter — $50/mo · 600 tasks included, on the same meter.
Want a department, not a meter? Preset packs on the same meter: Pipeline Pack $349/mo · Presence Pack $249/mo · Books & Back Office Pack $299/mo.
Multiple businesses or a regulated industry? Custom — from $4,900/mo.
Robert Solow, 1987 — “You can see the computer age everywhere but in the productivity statistics.” AI is having the same moment: tools everywhere, the P&L unmoved. The fix was never another tool. It’s the roadmap.
It starts with Discovery — $50, one time, and free if it doesn't find more than it costs. After that, it’s one meter for everything: $0.49 per completed task plus 10% only of money actually collected — no outcome, no charge. Or the same meter flat: Business is $500/mo unlimited (fair use 2,000 tasks a month), and Managed is $2,000/mo unlimited (fair use 7,500) with a human oversight layer. Starter is $50/mo with 600 tasks included. No contract, month to month; annual billing locks your rate for 12 months — Business $5,800/yr, Managed $21,000/yr.
No. The departments work inside what you already run — Gmail, QuickBooks, and 50+ tools. And Discovery itself connects to nothing: zero system connections, nothing touches your live data until you say so.
You do. Every consequential action — a chase email, a quote, a schedule change — waits for your approval first. Nothing is sent that you haven't seen.
It starts with Discovery — $50, one time. Discovery connects to nothing and touches none of your live data. You get the real dollar findings in your HVAC company and a 90-day roadmap built around your one constraint. If you go ahead, the $50 credits in full on your first paid invoice.
A monthly report that scores the levers from your roadmap, in order — what the departments implemented, what it found, and what gets cut. Proof, not activity: the work your departments did for your HVAC company, reported the way you'd report it to a partner.
Every trade leaks money in the same five places — the details change. See all AI departments, AI for plumbing companies, or AI for electrical contractors — or skip ahead and start the assessment.
No demos. No sales calls. No “trust us.” Pay $50, answer 5 questions, and you get two things: real dollar findings from your HVAC business — and the roadmap that fixes the constraint behind them. One constraint. Three levers. Ninety days. If Discovery doesn't find more than it costs, it's free.