KAIROS is a team of AI departments that runs the office side of your management company — chasing late rent on a schedule that never slips, triaging maintenance requests the moment they land, answering routine tenant questions fast, and keeping owners informed before they have to ask — inside the tools you already use, with every consequential action under your approval. You stay on the buildings. The paperwork moves anyway.
The buildings are fine. The money leaks in the office: rent chased a week late, a maintenance request lost in an inbox, an owner who hears about the vacancy from the statement. None of it needs more hours from you. It needs a workforce that never forgets.
Day 1 becomes day 10 because everyone was dealing with a burst pipe. Late chasing trains late paying, across the whole portfolio.
With KAIROS: the Finance department pulls every overdue balance, writes the chase in your voice on the schedule you set, and tracks it until it lands. You approve the send. Nothing goes out without you.
One request lands by text, another by email, a third in a voicemail — and the slow drip becomes a flooded unit because nobody owned the thread.
With KAIROS: Operations logs every request the moment it arrives, triages the urgency, dispatches the vendor you approve, and tracks it to done — with the tenant updated at each step.
The same twelve questions every week: parking, pets, payment, parking again. Each one waits behind whatever emergency is louder.
With KAIROS: Client Success answers routine questions fast, from answers you've approved, and routes anything sensitive straight to you. Tenants feel looked after. You get your evenings back.
A vacancy, a major repair, a slow month — if the owner finds out from the statement, the trust is already spent, and quiet owners don't renew management contracts.
With KAIROS: Client Success drafts owner updates as things happen — the filled unit, the finished repair, what's next — in your voice, for your approval before anything sends.
A lease expiring in 60 days is a filled unit. Discovered at 10 days, it's a vacancy, a turnover bill, and a scramble.
With KAIROS: Operations watches every lease date, starts the renewal conversation on schedule, and follows up until it's signed or the unit is listed. Nothing expires quietly.
Your likely #1 constraint
First lever:
The math on your answers:
An estimate built from your answers — not a promise, and not a quote. The $50 Discovery replaces estimates with your real dollar findings and a 90-day roadmap.
A salary, payroll, and a person who can quit in your busiest month — and still only one pair of hands for every door you manage.
One more login that does one thing. The rent still doesn't chase itself — and now you're the one moving information between tools.
Five departments working inside the tools you already use, governed by design: spending visible, every consequential action under your approval, and a human manager running the workforce on the managed plan. The office moves whether you're on-site or not.
If Discovery doesn't find more than it costs, it's free. Your $50 Discovery credits in full on your first paid invoice. No contract — month to month.
Most vendors send an activity report: tasks run, hours logged. We send you the plan, scored — the levers from your roadmap, implemented, in order, and the one number your roadmap targets: moved, or not, with the reason. If we didn't do what the roadmap said, the report says that too.
Independent benchmark scores publishing here as measured. Internal scores refresh every Monday. Methodology open, hype closed.
Your data stays in your workspace. We never train on it, sell it, or share it. Delete your workspace anytime and your data goes with it — your information stays private, secure, and under your control.
Pulls overdue rent and balances, writes the chase in your voice on the schedule you set, tracks payment. Assemble a cross-department team in 30 seconds — Get Paid is the first one most management companies switch on.
One meter for everything: 49 cents a completed task, 10% only of money that reaches you — or the same meter flat, unlimited. Every charge on a receipt you can audit.
See it work on your business — free. 100 real tasks, live, then it disconnects.
Your departments do real work on your actual business — draft-only, so nothing sends without your approval. First limit hit — 100 tasks or 7 days — it disconnects, totally. You keep the roadmap, every draft, and the receipt: each task, at $0.
Want the numbers from your live systems instead of the sandbox? Discovery — $50, read-only, real dollar findings. Free if it doesn't find more than it costs — and the $50 credits in full on your first paid invoice.
Start Free — 100 Tasks+ 10% only of money collected
49 cents a completed task. 10% only of money that reaches you.
Unlimited tasks — the same meter, flat.
Fair use: 2,000 standard tasks a month — roughly twice a heavy month for a business your size. Past it, work continues in our standard queue at no extra charge; your receipt will suggest the plan that fits.
Unlimited tasks + a human who answers for them.
Fair use: 7,500 standard tasks a month. Past it, work continues at no extra charge, and we right-size your plan with you.
You received $2,250 in collected outcomes this month. Our commission: $225.00 (10%). Task fees: $49.00. Total due: $274.00. You kept $1,976 of the value these tasks produced.
Just starting? Starter — $50/mo · 600 tasks included, on the same meter.
Want a department, not a meter? Preset packs on the same meter: Pipeline Pack $349/mo · Presence Pack $249/mo · Books & Back Office Pack $299/mo.
Multiple businesses or a regulated industry? Custom — from $4,900/mo.
Robert Solow, 1987 — “You can see the computer age everywhere but in the productivity statistics.” AI is having the same moment: tools everywhere, the P&L unmoved. The fix was never another tool. It’s the roadmap.
It starts with Discovery — $50, one time, and free if it doesn't find more than it costs. After that, it’s one meter for everything: $0.49 per completed task plus 10% only of money actually collected — no outcome, no charge. Or the same meter flat: Business is $500/mo unlimited (fair use 2,000 tasks a month), and Managed is $2,000/mo unlimited (fair use 7,500) with a human oversight layer. Starter is $50/mo with 600 tasks included. No contract, month to month; annual billing locks your rate for 12 months — Business $5,800/yr, Managed $21,000/yr.
No. The departments work inside what you already run — Gmail, QuickBooks, and 50+ tools. And Discovery itself connects to nothing: zero system connections, nothing touches your live data until you say so.
You do. Every consequential action — a rent reminder, a vendor dispatch, a tenant reply — waits for your approval first. Nothing is sent that you haven't seen.
It starts with Discovery — $50, one time. Discovery connects to nothing and touches none of your live data. You get the real dollar findings in your property management company and a 90-day roadmap built around your one constraint. If you go ahead, the $50 credits in full on your first paid invoice.
No. It drafts reminders in your voice and waits for your approval — reminders, updates, and scheduling. Notices, filings, and anything legal stay with you; tenancy rules vary by province, and that line is deliberate.
Every trade leaks money in the same five places — the details change. See all AI departments, AI for real estate brokerages, or AI for house cleaning companies — or skip ahead and start the assessment.
No demos. No sales calls. No “trust us.” Pay $50, answer 5 questions, and you get two things: real dollar findings from your management portfolio — and the roadmap that fixes the constraint behind them. One constraint. Three levers. Ninety days. If Discovery doesn't find more than it costs, it's free.